Plan the work, map it out, measure it and write it down in one online workspace. Every part is connected, so a change in one place moves everything else. No more switching tools to follow one piece of work.
Opening to early teams first: ask for access and we will set your team up. Free for up to 2 people, no card needed.
From the Greek μηχανή (mechane), an ingenious device, the word that gave the world the "machine", and μηχανισμός (mechanismos), a mechanism: separate parts built to move together.
That is the whole idea. Your plans, sketches, numbers and documents stop being loose parts and become gears in one machine. Turn one, and the rest turn with it.
You plan in one tool, sketch in another, report from a third and write it up somewhere else again. Each one is good at its job. The time, and the truth, get lost in between them.
Each change of tool means finding your place again. Across a day that is a lot of small restarts.
A task in the tracker, pasted on the whiteboard, re-keyed for the report, described again in the document. The copies drift apart.
Each tool charges per person, per month. Adding a colleague means adding a seat on every one of them.
A task is stored once. The table row, the kanban card, the whiteboard card, the chart and the link inside a document are all the same record. Change it in one place and it is changed in all of them, for everyone on the team.
Tables and kanban with groups, custom columns, owners, dates and status labels.
Notes, shapes and connectors, plus live cards showing the real status of real tasks.
Import data, clean and reshape it in steps, then chart it 19 ways. Click any bar to filter every other chart.
Folders, pages and files. Pages link to tasks and embed live boards and charts.
Invite colleagues by email. Owners manage people, editors change things, viewers look without changing.
Calendar, daily journal, instant search, an activity log of who changed what, and undo.
Your browser holds a working copy. Carry on, and your changes are sent when you are back online.
New software from a name you have not heard of should earn its place. So do not move anything. Put a copy of one real project in Mechanesmos, use both for a week, and judge it on your own work. If it proves itself, make the switch.
Name, email, password. No card. You start in an example workspace so you can click around straight away.
2 minutesExport a board from your current tracker as a spreadsheet (CSV) file and import it. Your original stays exactly where it is, untouched.
5 minutesThe free plan is for 2 people: you and one colleague. See whether one shared place saves you both time. If it does not, export or delete your data and walk away.
Your own paceYou are being asked to trust a new company with your project data. Here is exactly what happens to it, and how to check.
A full backup, every board as a spreadsheet file, every page as plain text. Free on every plan, including after you cancel.
Each workspace is private to the people its owner invites. Roles are enforced by the server, not just hidden in the screen.
No advertising, no tracking scripts, no use of your content to train anything. We are paid by subscriptions and nothing else.
A fair thing to ask of any new vendor. These are the commitments, in writing.
| What you may be used to | Mechanesmos | |
|---|---|---|
| Adding a colleague | One more seat on every tool | No extra charge within your plan's team size |
| Getting your data out | Depends on the plan and the tool | One click, every plan: backup file, spreadsheet files, plain text |
| If you cancel | Access often ends with the billing period | You can still sign in to export your data |
| If prices change | Applied at renewal | Never within a period you have paid for; at least 90 days' notice |
| If we ever had to close | Varies | Advance notice and a complete export for every customer |
| Changing your mind | Varies | 30-day refund |
The middle column describes common practice across subscription software in general, not any particular company. Check the terms of the tools you use.
Teams of 2 to about 30 people who run projects across several tools get the most from Mechanesmos. If one of these sounds like your week, it was built for you.
In Mechanesmos they are the same record. Move a card and the board, the canvas and the chart all change with it.
Save the cleaning steps once. Bring in the new export and every chart on the dashboard updates.
One flat price for the team. Adding a colleague within your plan costs nothing extra.
Give clients or managers a viewer seat and a live dashboard. They see the real state of the work without asking.
Pages sit next to the work, link to the tasks they describe and show live boards and charts inside them.
Everything exports on every plan, as a backup file, spreadsheets and plain text. You stay because it works, not because you are stuck.
Free for up to 2 people. Team is €59 a month for up to 10 people, not per person. Work out what your current tools cost and compare.
No. Import a copy of one board and leave your current tools exactly as they are. Nothing in them is changed.
Within a few seconds, with no refresh. Changes from different people are combined, so two of you can work on the same board, whiteboard, dashboard or page at once. When you both write in the same page, each person's text appears for the other within a few seconds and neither cursor jumps. You do not see each other's cursors, and if you both rewrite the very same words, both versions are kept side by side for you to tidy.
You can keep working. Your browser holds a working copy and sends your changes when the connection returns.
On our server, in a private workspace only the people you invite can open, with a working copy in your own browser. The server is in Germany, in the European Union, and is backed up every night. The security page has the details.
You can bring in a CSV or Excel file, paste from a spreadsheet, or use any board as live data. Then add steps to filter, calculate new columns with formulas, group, pivot, unpivot, merge and append tables, and chart the result as columns, lines, pies, scatter, heat maps, tree maps, funnels, waterfalls, histograms, box plots, gauges and pivot tables, with saved measures and filters, including date ranges, that apply across a dashboard. It covers everyday reporting. It does not have a formula language as deep as a dedicated BI tool, direct database connections, or capacity for very large data.
Yes, at any time and on every plan: a full backup file, every board as a spreadsheet file and every page as plain text.
Thousands of tasks and pages. It is not a file server: uploads are limited to 400 KB each.
It is one application instead of several, and we price per team instead of per person.
A free account, an example workspace, and your current tools left exactly as they are.